Value: Somewhere between cost of production and price.
The program determines what equipment and supplies are necessary.
Accomplish by purchase: Objective is to maximize buying power and minimize cost.
- Best quality: Quality of equipment should be sufficient to be safe or activity should be terminated.
- Correct quantity
- Best price
- Best source
- Most auspicious time
- Prompt payment
The importance of keeping a good inventory
- Identify and locate equipment
- Estimate value
- Provide information on serviceability
- Plan future buying
- Identify theft and damage problems.
The inventory system
- Choose appropriate software: simple spreadsheet program, database program?, online system?
- Have a good numbering system or item identification
- Some inventory is in-use (e.g. checking out basketballs) and some is in-stock (e.g. out of season uniforms).
- Perpetual inventory systems can be used, or some take an annual approach to inventory often using the off-season before purchasing to do an inventory.
Receiving equipment: Establish system. Make sure person ordering or using it checks it out.
- Open immediately by professional to inspect contents
- Test: Inflate balls and leave for a few days.
- Label stamp engrave list purchase date.
- Store in proper place
Principles of storage
- Security: Access/check-in/check-out must be controlled to equipment, because sporting equipment has a nasty habit of disappearing.
- Routinely deal with equipment immediately after the end of a season.
- Storage according to central concept where the most valuable items are stored in the most internal rooms with the most layers to go through to get to.
- Proper storage environment: Keep in the least damaging environment (e.g. lower humidity, out of sun, appropriate ambient temperature) and
- Storage state: There are certain ways to store each equipment item. For example, baseball glove should be stored with a ball in it, nets should be hooked up appropriately to avoid tangling, climbing ropes should not have sharp bends or knots when stored, etc.
- Keep equipment organized for ease of access and safety. Avoid throwing equipment on the floor just inside doorways.
Note: some of this information is based on Horine, L. E., & Stotlar, D. K. (2004). Administration of Physical Education and Sport Programs, (5th ed.). New York: McGraw-Hill.